Employee Shuttle Route & Headcount Planner
Tell us your worksite, when the shift starts, and where your people live. The planner groups them into sensible routes, tells you how many shuttles that takes, and back-solves a pickup timetable so everyone arrives on time.
Your team
Set the worksite and shift, then add a pickup zone for each cluster of staff with a headcount.
Your program at a glance
Each route is one shuttle. The colored plans show pickup order, times, and how full each run is.
Add at least one pickup zone with a headcount to build a program.
How the model works
Estimates you can plan around
- Route grouping
- Pickup zones are sorted by their compass bearing from the worksite, so each shuttle covers one coherent corridor rather than zig-zagging across the metro. Routes are capped at the seat count and at five stops.
- Traffic curve
- A 24-hour New York speed multiplier. The 7–9 AM inbound peak drags borough legs to a crawl; highway corridors from Westchester or Connecticut move faster. Every leg is timed at its real departure minute.
- Back-solved timetable
- The planner works backward from your arrive-by time, so the pickup clock at each zone is what actually gets riders in on schedule — not a guess from a fixed start.
- What it does not know
- Exact home addresses, ADA lift time, building dock access, layover rules, or weather. A staffed program adds buffer for those — call the desk to turn a draft into a contract route plan.
Common questions
Questions teams ask first
How does the planner decide how many shuttles I need?
It takes your total headcount and the seats per shuttle to set a floor, then groups pickup zones into geographically sensible routes around your worksite, capping each route at its seat count and at five stops. Any single zone larger than one shuttle gets its own dedicated vehicles. The number of routes it produces is the number of shuttles.
How are the pickup times calculated?
Each leg is measured as straight-line distance adjusted by a grid-circuity factor, then divided by an average speed that varies by New York time-of-day congestion and by area. The planner back-solves every route from your arrive-by time, so the printed pickup clock at each zone is what gets riders to the worksite on schedule. These are planning estimates, not a guaranteed timetable.
Does it handle staff in New Jersey, Westchester, Long Island, and Connecticut?
Yes. The zone list spans the five boroughs plus Hoboken, Jersey City, Newark, Yonkers, New Rochelle, White Plains, Stamford, Hicksville, and Mineola, with worksite hubs in Midtown, Hudson Yards, the Financial District, the Brooklyn Navy Yard, Industry City, Jersey City, the EWR and JFK employment corridors, and Greenwich.
Can I put this planner on my own site?
Yes — it is free to embed. Copy the snippet in the embed box below; it loads a chromeless version of the planner and includes a small credit link back to this page.
Will Commuter Shuttle Co. actually run the program?
The planner is a free tool. When you are ready to staff a recurring program against real addresses, shifts, and ADA needs, call the program desk and a planner will build it as a contract route plan with vehicles and drivers assigned.